Hawaii businesses scale faster when the operations layer is owned by a dedicated Real Estate Transaction Coordinator, not stitched together by the founder. We match vetted, U.S.-managed VAs to Hawaii clients statewide — onboarded in 24–72 hours and aligned to your local time zone.
Transaction Coordinator VAs own contract-to-close for real estate teams — chasing inspections, appraisals, title, and lender milestones, collecting signed documents, and keeping every file compliant. Agents stay in front of clients while every deadline gets hit.
Whether you're in a metro hub or a smaller Hawaii city, the same vetting, training, account management, and replacement coverage apply.
Open the file in your TC platform and load every contract document Track contingency deadlines — inspection, appraisal, financing, title Coordinate with lender, title, escrow, and the other side's agent Chase signatures, addenda, and disclosures to keep the file compliant Send weekly status updates to client, agent, and stakeholders Close the file with full compliance docs handed to your broker
Stack coverage: Dotloop, DocuSign, SkySlope, Brokermint, MLS, Follow Up Boss.
File opened & timeline built (Per contract) — Full transaction timeline built with every deadline, party, and document — shared with you and the client within 24 hours of executed contract. Weekly client & agent update (Weekly) — Plain-English status email to your client and a tactical update to you — every Friday until close. Compliance-ready file (Per close) — Every signature, addendum, and disclosure in place. Broker compliance review passes on the first submission. Post-close handoff (Per close) — Closing packet to client, review request scheduled, referral ask queued, and CRM updated for follow-up cadence.
Most Hawaii placements are live within 24–72 hours of kickoff.
Yes — one dedicated VA per client. No pooling or rotation.
Yes. The VA is scheduled to your local business hours.
Every file is checked against a state-specific TC SOP and a daily deadline scan. Your account manager spot-audits files weekly. If a miss happens, we coach against the SOP, add a second-set-of-eyes on active files, and tighten the deadline scan. If issues recur within 2 weeks, we replace the VA at no extra cost — your file templates and broker SOPs stay so coverage doesn't break mid-transaction.
TCs aren't required to be licensed in most states, and ours focus on coordination — not anything that requires a license. They follow your broker's compliance rules to the letter.