For carriers, brokers, and 3PLs, a Bookkeeping VA plugs into the load assignment to BOL closeout — taking on ar / ap and reconciliations so owner-operators and dispatch managers stop carrying the work themselves. They work inside the same tools you already run on, including QuickBooks Online and Xero alongside DAT, and inherit the SOPs your team has already documented.
Every Bookkeeping VA we place in logistics & trucking works against DOT/FMCSA paperwork and BOL accuracy. We solve the day-to-day pain carriers, brokers, and 3PLs feel most: after-hours dispatch gaps and BOL errors that delay payment. They onboard onto your logistics & trucking stack (typically DAT, Truckstop, McLeod) inside the first week, with your SOPs as the source of truth.
In the first 30 days, your Bookkeeping VA for Logistics & Trucking ships the weekly reconciliation summary (weekly) and the ar aging & ap run (weekly), plus the recurring work that defines the role: categorize transactions and reconcile bank, credit card, and merchant accounts weekly, and process accounts payable — bill entry, vendor payments, and 1099 prep. Your account manager runs a weekly review against the role's SOP and the logistics & trucking-specific checklist so quality is measured, not assumed.