Our Executive Assistants act as a dedicated right-hand for founders, partners, and senior leaders. They protect your time, prep your meetings, manage personal logistics, and keep both work and life moving — with the discretion you'd expect from an in-house chief of staff.
An Executive Assistant is the highest-leverage first hire for almost every founder we work with. The reason is simple: the work that drains a founder's calendar — inbox triage, meeting prep, scheduling, travel, vendor follow-up, expense reports — is recurring, low-judgment, and time-bound. Those are the exact characteristics that make work safe to delegate to a trained VA in week one.
Most clients tell us they get back 10–15 hours a week within the first month. That's not because the EA works faster than they do — it's because a focused EA owns the queue. When inbox triage stops happening in 3-minute spurts between calls and instead happens once at 8am and once at 4pm, the founder gets uninterrupted blocks back for strategic work, sales calls, and product. The compounding return on those reclaimed blocks is what makes the role pay back in the first 90 days.
Your EA works your business hours in your time zone. We default to a daily morning briefing (priorities, calendar, anything urgent in the inbox), a daily end-of-day wrap (open loops, follow-ups for tomorrow), and a 30-minute weekly sync to plan the next 5 days. Tools, communication channels, and SLAs are documented in your shared SOP folder so the role is replaceable without losing institutional knowledge.
We've seen this cadence work across every kind of operator — solo founders running $1M services businesses, partners at boutique law firms, GMs at multi-location operators, and executives at fast-growing startups. The role is the same; the volume and judgment dial up over time as the EA earns more decision rights.
In week one your Executive Assistant is in shadow mode: getting access to your inbox and calendar, learning your tone of voice from past replies, and recording short Looms back to you of how they're going to triage. By Friday they own the first version of inbox triage, daily calendar review, and a shared running 'open loops' doc that becomes the source of truth for everything that needs follow-up.
By month three the role looks completely different. Your EA is drafting replies in your voice that you approve with a one-word reply, owning meeting prep packs for every external call, and quietly catching the kinds of mistakes that used to cost you weekends — the double-booked vendor, the renewal that was about to auto-charge, the personal commitment that conflicted with a board call. The transition from week one to month three isn't about the EA getting smarter — it's about your SOPs accumulating and your decision rights expanding.
There are four signals that tell you an EA engagement is on track. First: your inbox ends every day at zero or your defined threshold, and you didn't have to think about it. Second: your calendar has at least three protected deep-work blocks per week that no one moved. Third: every external meeting on your calendar has a 1-page brief delivered the day before. Fourth: you can take a real day off without your business going sideways. Hitting all four within 60 days is the standard we hold every EA placement to.
A snapshot of the work a Executive Assistant ships day-to-day. Your SOPs and priorities shape the actual mix.
Concrete artifacts your Executive Assistant ships on a recurring cadence — so you always know what's coming and when.
Inbox at zero (or your target threshold) with a short brief flagging anything needing your attention.
Next week's calendar reviewed and optimized — conflicts resolved, deep-work blocks protected, prep time scheduled.
Door-to-door itinerary with confirmations, ground transport, hotel, and meeting-by-meeting logistics in one doc.
1-page brief for every external meeting: attendees, context, talking points, and post-meeting next steps logged.
Measurable success criteria we hold the work to — reviewed weekly with your account manager.
Tell us hours, tools, and how to reach you. We'll route you straight to the consultation form with everything pre-filled — review and submit in one click.
See how a Executive Assistant plugs into the operating cadence of your specific industry — with the tools, compliance, and workflows you already run on.
QuickBooks-certified assistants for clean books, on-time reporting, and AR/AP without the cost of a full-time bookkeeper.
Content, social, email, and campaign execution. Your strategy, our hands — consistent output without hiring an in-house marketer.
CRM hygiene, document processing, research, and the recurring busywork that drains your team's focus.
Practical playbooks to set your VA up for success from day one.